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Project Coordinator

Location: Toronto

Position Description:

The Project Coordinator is responsible for supporting all project and program activities related to various product implementation projects. The primary focus of this position is to support the project team in the day to day execution of projects, provide technical and/ or management support with minimal direction or guidance as well as continually improving project management processes, sharing best practices, improving management visibility and reducing the administrative tasks.

Responsibilities:

  • Keep records of customer interactions, process customer accounts and file documents
  • Establishes/practices standard project reporting procedures to client and management (i.e. minutes, agendas, etc.)
  • Assist in maintain project schedules, ensure deadlines are met and all documentation is completed
  • Coordinates and manages project documentation
  • Attends and assists in key project team meetings, able to substitute for Project Manager in leading meetings occasionally as required
  • Assists; Senior Project Manager; Project Manager(s) in planning, coordinating and tracking team activities, timelines and deliverables for each project
  • Supports resolution of project issues by assisting in follow-up actions and communication internally and externally
  • Assists in the development and maintenance of project plans in CRM system
  • Coordinates additional project management tasks and responsibilities as required
  • Assist in maintain project schedules, ensure deadlines are met and all documentation is completed

IDEAL QUALIFICATIONS:

  • Analysis, Problem Solving, Documentation Skills
  • Detailed and solution oriented
  • Strong Communication – communicate with both internal and external clients in a timely manner
  • Independence – take initiative, prioritize, and work productively without supervision under strict deadlines
  • The ability to collaborate successfully with various departments and external parties
  • Adaptability – learn quickly and be able to adapt to changing requirements and deadlines
  • Critical Thinking – have the ability to review available materials, documentation and raise pertinent questions in order to ensure that all details have been taken into account
  • Must have the ability to organize and manage a wide variety of information
  • Excellent Product Knowledge-learn about the products inside and out to be able to answer any questions and raise potential upcoming issues
  • Experience working in medical environments such as hospitals cancer centers with related medical or cancer domain knowledge preferred

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